Mutemwa, MuyowaMaduma, Mary PNefale, Vhuthu2025-12-032025-12-032025-11979-8-4007-1427-6https://doi.org/10.1145/3759023.3759105http://hdl.handle.net/10204/14492Online meetings have become common and popular, ever since COVID19 lockdowns. Post COVID19, most companies have retained the use of online meetings because they are more convenient, allow for multitasking, and are more cost-effective than in-person meetings because they can offer features such as recording video and/or audio, transcripts, and recap for attendees that were not able to attend or for future record keeping. However, there are many challenges to online meetings such as the online meetings fatigue with participants failing to keep track of key objectives and action items. Thus, the use of artificial intelligence for online meetings has become a common phenomenon. Artificial Intelligence (AI) powered meetings assistant tools have the ability to apply machine learning techniques to simply, summarize, extract objectives and actions from the meetings, thus allowing employees to focus on the critical aspects of their daily jobs schedules such as being creative, solving problems, and so on. However, with the advent of these meeting powered AI tools there are security concerns. This paper aims to explore such security concerns. In order to review these security concerns, the paper look at two sample tools, one that is enabled and billed at a user level, and the other that is enabled and billed at an organization or business unit level. Finally, the paper concludes with recommendations that can be used as guidelines on how organizations can safely authorize the use of the meeting powered AI tools in the workplace without compromising security or creating new security risks.FulltextenOnline meetingsCybersecurity risksBring Your Own Artificial IntelligenceConference Presentationn/a